Businesses are always finding ways to improve their revenue against the cutthroat competition. All companies agree that they must focus on employees and devise ways to enhance productivity. The human capital that organisations have can help them achieve their business goals. They cannot ignore the various aspects of how employee productivity can affect their revenues and long-term goals. They must monitor employee productivity regularly. However, many companies have a problem ensuring a proper structure for this activity. This article some of the factors to consider when monitoring employee productivity.
Set proper KRA/ OKRs for employees
As a starting point, you must create the KRA/ OKRs of your employees. It can give them a direction for their activities and makes it easier for managers to track them. They have their quantifiable objectives before them, which can be achieved easily. The OKRs must be aligned with their job description. It can help the organisation tag feedback and rewards directly with these parameters.
Track employee performance proactively
Companies must have proper processes in place to track employee performance. Once the KRA/ OKRs are in place, there must be uploaded onto a system for regular tracking. The expectations are placed before the employees, and periodic feedback sessions can be arranged to ensure they meet them. You can allow self-assessments and let them suggest ways how the management can help enhance their productivity.
Monitor digital activities across the organization
Employees must be online due to the jobs that are assigned to them. But it is essential to ensure that their digital activities are not hampering their productivity. For example, companies must block social media, news websites, etc., to prevent employees from spending unproductive time online. There are also ways to track the time your employees spend online. There is software which can assess the websites visited by your employees during office hours.
Have an adequate rewards and recognition mechanism
The HR department must have proper mechanisms to reward employees for accomplishments they have achievements. It can be because of exceeding set targets, project completion before time, etc. You must also be consistent in the rewards mechanism and deciding the winners. It will help create a healthy working atmosphere and be another way of ensuring monitoring employee productivity becomes a routine affair.
Take feedback from managers and peers
The HR managers forget that one of the necessary means of monitoring employee productivity is taking input from peers. They must have a 360-degree feedback mechanism to help them receive feedback about employees from their teammates and managers. It can provide a comprehensive overview of the productivity of all employees. The HR managers can also arrange feedback sessions with the employee managers if they find any discrepancies.
Using a productivity management software
As tracking employee productivity can be tricky, you can use advanced software to help you. A feature-rich, real-time resource management software like runn.io can help you track all employees across the company. It can provide the transparency you need and set clear objectives for employees. It can also help prioritisation easier for employees. The employees can also view their performance in real-time and strive to become more productive.
Deploying positive reinforcement measures can help
A positive outlook can bring out the best among people. It holds for your employees too. You must show empathy and compassion to all employees across all hierarchies. There must be a focus on work that aligns with their job description. It is also essential that the job descriptions are aligned with the overall organisational objectives. You must provide regular feedback to employees who can give them the impetus to become more productive. Finally, pinpointing blame on employees must be avoided as it is a dampener and hampers productivity.
Businesses must understand that their human capital is the best means to succeed in the industry. While they know this, many companies can’t handle this deftly. They don’t have policies and procedures which can help boost employee productivity. One of the best ways to take this is by automating the process altogether. It provides employees with a real-time update of their productivity and gives them the objectives they must achieve. The goals can change based on the overall business targets but is an ideal starting point.